EEF SCHOOLS PARTNERSHIP PROGRAMME EVALUATION

Data privacy notice

Dear Teacher,

This letter is to provide you with details about the way we will be handling your data as part of this project. It is very important to us that that we do this responsibly and providing these details are an important part of that. They are also important in fulfilling our responsibilities under the UK’s data protection laws, which we take very seriously. These require us to provide you with some specific information about our plans and your rights.

Some of this description involves rather technical terms, which we’ve left in so you know the official concepts we are talking about. We’ve tried to keep the explanations as simple as possible. If we haven’t managed that well enough and you have any questions now, or at any point during this project, then you should contact a member of the team with the first point of call being David Godfrey (david.godfrey@ucl.ac.uk) and Jake Anders (jake.anders@ucl.ac.uk).

Who we are

• For the purposes of data protection law, University College London (UCL) is the data controller for this research. This means that UCL is responsible for ensuring that we comply with relevant data protection laws when processing your personal information.
• The law requires us to have a named Data Protection Officer, who is ultimately responsible for overseeing data processing that goes on in our organisation. UCL’s Data Protection Officer is Lee Shailer, who can be contacted via data-protection@ucl.ac.uk.

How we use your personal data

• Using personal data as part of research is not something we do without thinking about it. Under data protection law, we require a “lawful basis” for the data processing that we carry out. We will be using the lawful basis known as the “public task” basis. UCL has determined that this research forms part of its performance of a task in the public interest, as one of its core purposes provided for in its Charter and Statutes.
• Your name and contact details will be shared with us by Education Development Trust and processed by us for the purpose of organising our evaluation activities. Our evaluation will help us to understand how taking part in the Education Development Trust project has affected practice in participating schools. Any observations or interviews we conduct are for the same purpose.
• In order to conduct telephone surveys about this research, we will securely share contact information with Qa Research under a contract that explicitly limits them only to use this information for the purposes of conducting these surveys on our behalf. They will not be allowed to use it for any other purposes and must destroy the data once they have completed the surveys and securely returned the responses to us (including personal data regarding re-contacting for further interviews).
• The data we hold will be kept securely at all times, transferred using secure (encrypted) methods, and kept on secure computer systems at UCL under password protection. We will never use your name or the name of the school in any report arising from the research, and no information that could otherwise identify you will be made public.
• Personal data will be processed by us only for the purposes of this research project. Once that is complete then the data will be securely destroyed from our computer systems. Personal data will be retained for no more than 10 years, in line with UCL’s policy on storing research data.
• We will not transfer your data outside the European Economic Area.

Your rights

• Under certain conditions, you may have the right to require us to:
  • provide you with further details on the use we make of your personal information;
  • provide you with a copy of the personal information we hold about you;
  • update any inaccuracies in the personal information we hold about you;
  • delete any of your personal information that we no longer have a lawful ground to use;
  • object to any processing based on our legitimate interests unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights;
  • restrict how we use your personal information whilst a complaint is being investigated; or
  • transfer your personal information to a third party in a standardised machine-readable format.
• If you wish to exercise your rights or ask any questions about our use of your personal data then please contact us. The best place to start is to contact David Godfrey (david.godfrey@ucl.ac.uk) and Jake Anders (jake.anders@ucl.ac.uk) at UCL.

Complaints

• You should contact us if you have any complaints about how we are processing your personal data. However, if you remain unsatisfied, you may wish to contact the Information Commissioner’s Office (ICO). Contact details, and details of data subject rights, are available on the ICO website at: https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/individuals-rights/

Once again, we are extremely grateful to you for supporting this project. We hope to learn a lot about the workings of the Schools Partnership Programme (SPP).

Yours sincerely,

Jake Anders                                                                 David Godfrey

UCL Institute of Education                                          UCL Institute of Education